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Version: OpCon (Cloud - Current)

Deleting Departments

Theme: Configure
Who Is It For? System Administrator, Automation Engineer

What Is It?​

Deleting a department requires three procedures: revoking privileges, removing the department from the daily and master tables, then deleting the department.

Revoke privileges

To revoke privileges, complete the following steps:

  1. Select on Departmental Function Privileges under the Security topic. The Departmental Function Privileges screen displays
  2. Select a role in the Select Role list. Use the Find ((Ctrl+F) magnifying glass) button to find the role
  3. Select a department in the Departments list
  4. Select all functions in the Granted list box (shift/select to select multiple)
  5. Select the left arrow to move all functions to the Revoked list box
  6. Repeat Steps 2–5 for all user accounts with privileges for the department to be deleted
  7. Select Close ☒ to close the Departmental Function Privileges screen

Remove the Department from the Daily Table

  1. Select on Daily Maintenance under the Administration topic. The Daily Maintenance screen displays
  2. Select the Expand arrow to expand the specific date
  3. Select the Expand arrow to expand the specific schedule
  4. Select on the job
  5. Select Edit Daily. The Job Daily screen displays
  6. In the Job Details frame, select <General> or a different department name in the Department list
  7. Select Save icon Save on the Job Daily toolbar
  8. Repeat Steps 3–7 for all jobs assigned to the department to be deleted
  9. Select Close ☒ to close the Job Daily screen

Remove the Department from the Master Tables

  1. Select Edit Master. The Job Master screen displays
  2. Select a schedule in the Schedule list
  3. Select a job in the Job list
  4. In the Job details frame, select <General> or a different department name in the Department list
  5. Select Save icon Save on the Job Master toolbar
  6. Repeat Steps 12–14 for all jobs assigned to the department to be deleted
  7. Select Close ☒ to close the Job Master screen

Delete the Department

To delete the department, complete the following steps:

  1. Select on Departments under the Security topic. The Departments screen displays
  2. Select the department in the Select a department list
  3. Select Remove icon Remove on the Departments toolbar
  4. Select Yes to confirm the deletion or No to cancel
  5. Select Close ☒ to close the Departments screen :::

FAQs​

Q: Can a departments record be recovered after deletion?

No. Deleting a departments record permanently removes it from OpCon. Verify the record is no longer needed before deleting it.

Q: What should you check before deleting departments?

Verify the departments is not currently in use or assigned to other records before deleting it, as deletion may affect dependent objects.

Glossary​

Daily Tables: The OpCon database tables that hold the active, date-specific instances of schedules and jobs built for execution. Changes to daily tables affect only the current day's automation.

Master Tables: The OpCon database tables that hold the permanent definitions of schedules and jobs. Changes to master tables affect all future schedule builds.

Department: An organizational grouping in OpCon used to assign jobs to logical divisions. User roles can be scoped to specific departments, controlling which jobs a user can manage.

Resource: A numeric variable in OpCon representing a finite pool. Jobs can be configured to require a set number of resource units to run, limiting concurrent executions and preventing resource contention.

Role: A named security profile in OpCon that groups privileges together. Roles are assigned to user accounts to control which features, schedules, jobs, machines, and administrative functions a user can access.

Privilege: A specific permission granted through an OpCon role that controls access to a feature, function, or object type. Privileges are organized into categories such as Function Privileges, Machine Privileges, Schedule Privileges, and Access Codes.

Schedule: A named container for jobs in OpCon, built for a specific date to create that day's automation. Schedules define build settings, frequencies, and the jobs that run within them.

Job: The fundamental unit of work in OpCon. A job defines what to run, on which machine, when to start, and what conditions must be met. Job results are tracked and can trigger events and notifications.